Privacy Policy


Here we are going to explain how our website will process your personal data.

The information provided only applies to the ROSELS website and does not concern any website that you may visit via external links.

We know, “legalese” can be hard to understand, so here we are going to give you a simple overview about some important concepts. We are going to answer 5 crucial questions about the processing of your personal data.

This information is provided in accordance with the General Data Protection Regulation and the relevant Belgian data protection laws. If you are interested, they are:
Regulation (EU) 2016/679
Loi relative à la protection des personnes physiques à l’égard des traitements de données à caractère personnel du 30 juillet 2018


What is a personal data?

The definition of personal data is very broad: it refers to any information relating to an identified or identifiable person. You are identifiable if you can be identified directly (e.g. via your name) or indirectly (e.g., by reference to an identification number or to one or several specific physical, physiological, psychological, economic, cultural or social characteristics). For example, your e-mail can be considered personal data.

What does “processing” mean?

‘Processing’ means a lot of things! In a nutshell, it is any operation or set of operations performed upon personal data, with or without automated means. For example, there is a processing in case of collection, recording, organization, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, blocking, erasure or destruction of personal data.

What kind of data can we process?

ROSELS is a website accessible to anyone, but we also have a restricted area reserved to registered users who contribute to the site.
We collect only the information that it is strictly necessary to the normal functioning of our website.

If you are a “simple” visitor, we might collect the following information:

  • the Internet domain or the IP address from which you access the site;
  • information about the pages you visit on the site;
  • your name or email address if you share them with us (e.g. when you send us an e-mail or comment a post on the blog);
  • any other information you provide voluntarily (for instance, if will you subscribe to our newsletter, we could process your e-mail address).

If you are a registered user, we can collect also:

  • your identification data as a user when you access the restricted area.

Be aware of your rights

You have the right of access to your personal information and data as well as the right to rectify any discrepancies. This means that whenever you want you can ask us about: 1) the existence of personal data concerning you, the categories of data, the purpose of the processing and the recipient to whom the information is communicated; 2) correct any inaccuracies.

You can always request the erasure and blocking of any personal data that is processed in breach of the law. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

In addition, you have always the right to object, on legitimate grounds, to processing of the data.

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us (data portability).

You can exercise these rights at any time and free of charge.

If you wish to exercise these rights or if you feel our website does not respect data protection regulations or the provisions described in this page, contact the person in charge of ROSELS (see section Who and Where).


How will we process personal data?

Personal information and data can be collected or processed via electronic means. In particular, it can happen through:

  • forms to fill out in order to access certain services on our site;
  • ‘cookies’ (See Cookie policy).

What is the purpose of the processing?

It is important that you understand why we are collecting your data and what are the limits of this processing.
Your data is collected in order to provide a complete and functional website. For example, we can use your data to respond to your requests or to improve the quality of available information, optimise the navigation, etc.

We can also use your data for statistical purposes. We will do it in compliance with the applicable Belgian rules.

We will not communicate to another person/organisation nor disseminate to the public your personal data. However, we could disclose personal information and/or data upon request by a legal authority in accordance with current laws and regulations.
We will never process your personal data for commercial purposes.

Who and where

Data controller

ROSELS is responsible for the processing of your personal data related to this website.


For all questions and requests concerning data protection on the ROSELS website, you can contact us by post or e-mail. We will respond as soon as possible. Reference contact : Rossana Ducato



c/o UCL, Faculté de droit et de criminologie – CRIDES
Place Montesquieu, 2 Bte L2.07.01
B-1348 Louvain-la-Neuve (Belgium)